Bids for future meetings are assessed by the INTS committee and are decided approximately 3-4 years before the proposed meeting. Formal Symposia are held every 2 years, with the intent to rotate the meeting through the continents where possible. The INTS executive meets at these Symposia and between Symposia where possible. Expression of interest for future meetings are always welcome at any time. Ideally this should be supported by a member of the INTS committee and emanate from members of the INTS in good standing and who have contributed to the activities of the Society in the past and currently.
Formal bids for the the next meeting are considered 3-4 years ahead of time. This expression of interest must be accompanied by a formal proposal as a pdf document that contains information that the committee will need to make a decision. It should contain at least the following:
1) The Chair - who is bidding for the meeting and what is your connection with the INTS (as detailed above), who will be the symposium Chair, what is your institutional affiliation, who is the hosting department that takes responsibility for local organization?
2) The Organizer - who is the proposed conference organizer and what conferences have they recently held? What has been the final budget for these meetings in terms of profit/loss? What insurance is there against the meeting running at a loss or being disrupted by unforseen events?
3) The Location - this should include details of the city, its attractions for delegates (eg. history, tourism, social functions, tours), and travel information.
4) The Venue - where is the symposium proposed to be held, how many delegates can the main auditorium hold, what are options for breakaway rooms for committee meetings and parallel sessions?
5) The Hotels - where will delegates stay, how close are these to the venue, and what range of pricing is available?
6) The Budget - a preliminary budget must be attached that includes anticipated venue costs, proposed delegate registration costs, expected industry and institutional support.
7) The History - what previous meetings have been hosted by the bidder as a department and as conference organizers?
8) The Motivation - please motivate for why you believe the next INTS meeting should be held in your proposed location.
9) The Program - please include suggested locations for the Gala dinner and please structure the proposed program around that of previous meetings, i.e.
Day 1 Board/LOC meetings Pre-Congress Courses Evening Welcome Reception incl. opening of Exhibit Hall
Day 2 Morning scientific sessions Afternoon scientific sessions President’s Dinner
Day 3 Morning scientific sessions Afternoon scientific sessions Gala Dinner
Day 4 Morning scientific sessions Afternoon scientific sessions Post-Congress Courses
10) The Dates - the exact dates of the meeting are flexible but please keep in mind any conflict with important meetings, especially the National Neurotrauma Society, IBIA, and various national and international neurosurgical meetings. Given that the National Neurotrauma Society is a popular meeting for many of the delegates of the INTS, we would recommend that the INTS dates are held well before or after the NNS meeting of that year.